Executive Assistant

Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.

Synergie Australia is seeking an experienced Executive Assistant for for our client located in East Melbourne. 

What you will be required to do:

This role provides high-level executive and administrative support to ensure the Executive Director is effectively supported in managing priorities and stakeholder commitments.

• Provide proactive management of the Executive Director’s diary, including scheduling, prioritising, and coordinating meetings and appointments.

• Ensure all meeting papers, briefs, and supporting documents are accurately prepared and uploaded into the Executive Director’s OneNote in advance of meetings.

• Maintain and regularly update the Executive Director’s OneNote to ensure information is current, accessible, and well-organised.

• Liaise with internal and external stakeholders to coordinate meeting logistics and follow-ups.

• Perform general administration duties including correspondence management, document preparation, filing, and record keeping.

• Anticipate and manage competing priorities, ensuring the Executive Director is well-prepared and supported at all times.

To be successful in the role you will:

• Proven experience providing high-level executive or administrative support in a fast-paced environment.

• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as OneNote, Teams, or SharePoint.

• Strong written and verbal communication skills, with the ability to prepare clear and professional correspondence.

• Have full working rights.

• Have access to reliable transport and ability to get to work

• Demonstrate a positive attitude towards safety and its importance in every role.

What’s on offer for you:

• Learning and development opportunities. 

• Flexible working arrangements and competitive salary.

• A collaborative, high performing team. 

Synergie Australia delivers a full 360º recruitment solution, consisting of temporary and permanent recruitment services, and more. Safety is of the highest priority, and Synergie Australia prides itself on fostering a culture that champions guidance and care in the workforce. Beyond recruitment, Synergie Australia is motivated to improve everyday standards within the working landscape so people can thrive today, and in the future. This approach delivers real change to communities by improving workplaces, local economies, inequalities, and changes to the climate. If you aspire for better, let’s work together.

If you’re ready, click apply now or contact our branch on +61 3 9252 2222